Meeting minutes for ARAGBA
July 20th, 2008

Board members in attendance:
Paul Fitzgerald, Jenny Becker, Anne Vice, Gia Gunerius, Leah Fredenburg, Dani Sherva, Nancee Bray, Curt Slater and Morris Gifford

VISITORS: Ann Guimont, Paul Minikus, Kim Slater, Ron Gunerius, Pam Leindecker, Bill Lundberg, Jed Moseman, Vonda Essig, Sherri Ruf, Ken Ruf, Bill Bray

Business:
Motion was made to call to order the July meeting by Paul Fitzgerald with Morris seconding the motion and all approved.

Secretary Report: : Motion was made to approve June minutes by Leah, seconded by Curt and all approved. Informational flyer to be sent out to the 3rd, 4th and 5th graders as soon as the address labels are printed.

Treasures Report: Treasures Report: Income Expenses for 2007 - 2008 Season and Projections, Registration Fee Comparison with reducing the registration fee, Cash Flow (YTD) and ARAGBA Balance Sheet for the current period were all handed out to the Board and audience. Much discussion took place regarding whether the Board can afford to reduce the registration fee and afford new uniforms. It was agreed that Gia will provide information on exactly how much it costs per player to be a part of the Organization so more discussion will be had at the next Board meeting. There was a lot of discussion re: fund-raising. The Board explained to the audience that new uniforms for a team would be very expensive and take several years for the Organization to be able to afford them for the whole Organization. Curt reassured everyone that the uniforms he was considering were very nice and that the girls would be able to keep them and use them in the off season for their other playing opportunities. The Board will be discussing this topic at a future meeting to finalize plans for uniforms. Curt also ask the parents at the meeting if they would be willing to participate in a fund raiser. Some parents felt that there should be an option at Registration so that if they decided not to participate in the fundraiser that they could pay a fund raiser fee up front. There was a lot of discussion was had regarding how to raise money and what was the best option with today’s economy. Motion was made to approve the treasurer’s report by Paul with Jenny seconding the motion, all approved.

Gym/Practice Coordinator Report: Gym Time Report: Dani informed the Board that Meadow Creek is opening up some time slots for gym rental but she has not seen the schedule yet. Ken Ruf requested to know gym time fee’s and if we had signed contracts. Dani informed everyone of the fee’s and that “yes“, she had signed the contracts for gym time rental.

Tournament Director Report: Leah reported no new information till the MYAS meeting on Wednesday, Aug. 13th. The 10,000 shot club is in motion. Curt will check the website and make sure the information is on the web. Anne offered to contact the boys Organization and see if they would be interested in working our Tournament and our parents would work their tournament. This discussion was tabled as the boys tournament is on Super Bowl weekend and it was felt there would be to many conflicts with peoples schedules and Super Bowl parties. The work schedule for the tournament was turned over to Nancy and Leah. This would enable them to do the brackets and see when each team plays and line up the schedule so parents do not miss their daughters game. Parents will be offered an option of where they would like to work for the tournament at the Mandatory Parent Meeting.

Tryout/equipment Director: Morris is in the process of making new sand which boards. They will be placed at intersections soon. Try outs on the 11th will consist of judging basic skills. Jed Moseman will help to facilitate but not judge tryouts.

Registration dates have been set:

Open Gym Dates: Aug. 18th, 20th, 25th, 27th at Lord of Life Church from 6 pm - 8 pm

Parent Informational Meeting: Tuesday Sept. 9th at Fred Moore from 7 pm -8 pm

Try-out Dates: Thurs. Sept 11th from 6 pm - 9 pm and Sat. the 13th (times to be determined).
It is mandatory that the girls try out on both dates. Thurs. will focus on skills and Saturday will be run like a practice with the girls running 5 on 5 and 3 on 3 drills. All potential coaches must be present at Saturday’s tryout date to observe. Anyone interested in coaching should contact Morris Gifford or Paul Fitzgerald. All potential coaches will be interviewed by the Board with a background check completed.
Paul will be at the in-house tryouts to try recruiting some new traveling players for ARAGBA.

Coach Selection: Anyone interested in coaching any of the girls teams should send an application to Morris or Paul. It was discussed that in the recent past history of the Organization the Board has had paid coaches for the 7th and 8th grade level in order to get them ready to the High School level. The bylaws will be followed in obtaining a coach for each grade level. Coaches will be interviewed by Board members with a back ground check completed. Board members will not evaluate potential coaches for their daughters respective team. The Board Meeting became very heated with much discussion regarding coach selections and coach qualifications. Paul brought the meeting back to order and reassured everyone that it is the Boards intent that ALL coaches will be interviewed on an equal basis. The Board will decide what the criteria will be for a suitable coach. Paul requested that all Board members and visitors email him with any potential questions that may have to be considered for questioning the coaching candidates during the interview process.

Agenda for the August 10th meeting needs to be submitted by Monday August 4th. This will allow Paul to forward the agenda to Jenny who will then have Mike Thompson post it on the web.

Motion was made to adjourn the meeting by Anne and Gia seconded the motion, all approved.

Next meeting is Sunday, August 10th, 2008 - 7:00 p.m. at Billy's Bar and Grill basement meeting room. All are welcome to attend.

Jenny Becker
Aragba secretary